Broadway Festivals, Inc. presents

2008 4TH ON BROADWAY CELEBRATION

EVENING CONCERT VENDOR APPLICATION

Sponsored by:

We encourage you to decorate your booth in a patriotic manner.  Our theme this year is CELEBRATE 100 YEARS ON BROADWAY!

Deadline for applications is Friday, May 30, 2008. Broadway Festivals, Inc will place vendors on the site map.  The earliest postmarked applications will be given preference for requested locations.

Each vendor is required to attend the Vendor's Meeting at 6:00 p.m. on June 26, 2008 at the Mahon Library, 1306 9th Street.  At this meeting we will review set-up times, booth locations, operation requirements and general event management.

Your location placement will be given to you at the Evening Concert on July 4th.  Once you have been assigned a location at the park, you may NOT move to another location!  YOUR VEHICLE MUST BE PARKED IN THE DESIGNATED VENDOR PARKING AREA.  VIOLATORS WILL BE TOWED AT OWNER'S EXPENSE.

Once again, all vendors must have general liability insurance coverage.  You must provide a certificate of general liability insurance with your application.  If a certificate is not provided, you will be required to pay an additional charge of $100.00 with your application.  If you paid this fee for the Street Fair, tell us so below; we will waive it for the Evening Concert.

Coke sales are a primary source of income for Broadway Festivals, Inc. – the non-profit that produces 4th on Broadway.  Accordingly, we handle all drink sales directly – Vendors will be prohibited from selling drinks.  We appreciate your understanding and cooperation in helping us keep 4th on Broadway the Largest FREE Festival in Texas.

 

­Name of Business, Agency, or Individual: ______________________________________________________

Non-Profit Organization?    Check One             YES _______                       NO ________

Address: __________________________ City: _______________    State: _____         Zip: ____________________

Contact Person: _____________________________               Telephone Number: ____________________________

 

Item(s) to be sold: maximum of 3 items; once listed, items cannot change; all items must be listed here

                _______________________________                        $_____________

 

                _______________________________                        $_____________

 

                _______________________________                        $_____________

 

IN ADDITION TO THIS APPLICATION PLEASE PROVIDE THE FOLLOWING:

  1. A CERTIFICATE OF INSURANCE SHOWING PROOF AND LIMITS OF GENERAL LIABILITY INSURANCE (if not paying the additional insurance fee, above).
  2. A COMPLETELY FILLED OUT, SIGNED AND NOTARIZED INDEMNITY AGREEMENT. (COPY ENCLOSED)
  3. your check, made payable to Broadway Festivals, Inc.
  4. RETURN APPLICATION, PAYMENT AND AGREEMENT TO: Broadway Festivals, Inc., P.O. Box 1643, Lubbock, Texas 79408

 

 

Does your booth/set-up require electricity?   YES______           NO______ You must bring your own heavy-duty outdoor extension cords.

 

If yes, what voltage will you require?               110 Volts _______              220 Volts single-phase ______

 

What is your TOTAL required current or wattage requirements?               Amps _____         Watts_____

 

What is the single largest current-drawing piece of equipment that you will be using?                         Item: ________________

Amps: _______________

 

Please list ALL appliances that you will be using:         ___________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

 

 

If you have a trailer or smoker please tell us so below!

 

Please describe your set-up (also, please include a photo of it):

 

 

 

 

Space size________ feet (length) x ________feet (width)

 

Please note that Broadway Festivals, Inc. does not rent tents for vendors.  You must provide your own tent and set up.  There are a number of tent rental companies in Lubbock.

 

IMPORTANT: If your set-up requires a health permit, you must secure that permit yourself.  Visit the Lubbock Environment Inspection Services at 1902 Texas Ave., 2nd Floor or call them at (806) 775-2928.  Broadway Festivals, Inc cannot secure any health permits for vendors.

Fee Schedule

Once you are accepted, all fees are Non-Refundable:

 

Vendor Space Fee:                                                        $250.00             

                                    Electricity: (If applicable)                                               $  50.00

                                    Late Fee: (after May 30th  – if applicable)                       $100.00

                                    Oversized Fee:

(For spaces larger than 10'x20'.  No space can exceed 10'x40'.)          $  50.00

                                                No Liability Coverage Fee

(if no other proof of insurance provided, and not paid with Street Fair Application)    $100.00

           

Check below if either (or both) is applicable:

 

______  Vendor who paid $100.00 No Liability Coverage Fee with a

              Street Fair Application (fee waived for Evening Concert)

 

            ______  Food Vendor participating in Street Fair as well                                     -$50.00                                                                                    

 

TOTAL AMOUNT ENCLOSED:                                                                     $_________________

 

 

 

 

 

 

 

I, ______________________ have read and understand the Vendor Guidelines provided for the 4th on Broadway and will abide by all guidelines in my application.

 

 

_________________________________                                          _____________________________

Text Box: For Office Use Only:   PAID: Vendor Space Fee                                                              ______________   Electricity (if applicable)                                                   ______________   Late Fee (if received after May 30th)                                 ______________   Oversized Fee      (for spaces larger than 10’x20’)                                      ______________   No Liability Coverage Fee                                                ______________   Discount for participation in Street Fair                           ______________     Total Fee Paid                                                                     ______________    

 

Signature of Applicant/Vendor                                                               Date

 


 

Vendor Guidelines

 

AS A VENDOR IN THE 2008 4TH ON BROADWAY CELEBRATION EVENING CONCERT, I UNDERSTAND AND AGREE TO THE FOLLOWING:

·         I understand that I must be covered by general liability insurance. I will provide Proof of Coverage with this application.  Alternatively, if I do not provide Proof of Coverage, I agree to pay an additional charge of $100.00.

·         I agree that if I sell any drink products I will be immediately shut down, considered a trespasser, and will be banned from future events.

·         I understand that Broadway Festivals, Inc. asks that I decorate my booths and/or set-ups.

·         I agree that Broadway Festivals, Inc. may admit other vendors at prices and under terms that differ from those to which I agree herein.  Additionally, I understand that not-for-profit organizations may receive booth space for half price FOR "INFORMATION ONLY" BOOTHS and that all other fees apply.  Not-for-profit organizations selling merchandise or food items will receive a $50 discount off the applicable booth price.  Proof of non-profit status WILL be required.  (There are a Limited # of non-profit spots available.)

·         I agree to abide by all City of Lubbock regulations and ordinances (i.e. preparing and serving of food items, etc.). I agree that appliances requiring electricity that are not listed on this application must not be used.

·         I agree to sell only items listed on this application.  I understand that Broadway Festivals, Inc. reserves the right to prohibit the sale of items that it, in its sole discretion, deems unsuitable for 4th on Broadway.

·         I agree that I will receive one (1) free parking pass at the vendor meeting, and that each additional pass will cost an additional $25.00.

·         I understand that the Festival banking committee will not be responsible for cash/change the day of the event.

·         I agree not to switch locations with another vendor without written approval from Broadway Festivals, Inc.  I understand that every vendor is placed for a specific reason and that any vendor violating this policy will be subject to a heavy fine and banned from future events.

·         I agree that Broadway Festivals, Inc. reserves the right to place Vendors in any available location.  However, understand that I may request a specific location.  Broadway Festivals, Inc. considers the type of item sold, electricity needs, and location requests in making its placement decisions.

·         I have read the foregoing Application and to the extent I have provided information in it, that information is correct.

·         I agree that any right I may acquire as a result of my accepted application is contingent with my current and continuing adherence to these Guidelines.

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INDEMNITY AGREEMENT 

For the 2008 4th on Broadway CELEBRATION

 

BEFORE ME, the undersigned Notary Public, on this day personally appeared ______________________________, who being duly sworn by me upon his/her oath deposes and says that:

 

“The undersigned, Individually and on behalf of any organization represented thereby (referred to collectively as “Applicant”), agrees to indemnify, save and hold harmless Broadway Festivals, Inc., 4th on Broadway, and any Sponsor of said event, as well as any officer, director, employee, representative or agent of Broadway Festivals, Inc., 4th on Broadway, or any Sponsor of said event, from and against any and all suits, actions, losses, damages, causes of action and claims of liability of any character, type or description, including, but not limited to, expenses of litigation, court costs, attorney’s fees, and/or expert witness fees for any death or injury (real or alleged) to any person, organization or property, arising out of or occasioned by, directly or indirectly, any act or omission of Applicant and/or its officers, directors, employees, representatives. participants and agents related to or affecting Applicant’s participation in 4th On Broadway and/or any other activity or matter contemplated by this application and this Indemnity Agreement.  The undersigned warrants that he/she has full authority to bind the Applicant and understands that Broadway Festivals, Inc. is relying on such representation as a prerequisite to the consideration of this application.”

 

Further, Affiant sayeth not.

 

 

Signature of Individual/Authorized Representative: _________________________________

Name of Organization (if applicable): ____________________________________________

Title of Authorized Representative (if applicable): __________________________________

 

 

SWORN TO AND SUBSCRIBED before me by __________________________________ Individually and as authorized agent for _____________________________________ on this the ____ day of _____________________, 200___

.

 

 

                                                                                    ________________________________

                                                                              Notary Public in and for the State of Texas