We encourage you to decorate your booth in a patriotic manner.  Our theme this year is CELEBRATE 100 YEARS ON BROADWAY! 

Deadline for applications is Friday, May 30, 2008. Broadway Festivals, Inc will place vendors on the street fair map.  The earliest postmarked applications will be given preference for requested locations.

Each vendor is required to attend the meeting of Street Fair vendors at 6:00 pm on June 26, 2008 in the Mahon Library, 1306 9^th Street.  At this meeting we will review set-up times, booth locations, operation requirements and general event management.

Your location placement will be given to you at the Vendor’s Meeting.  Once you have been assigned a location on the street, you may NOT move to another location!  YOUR VEHICLE MUST BE OFF THE STREET NO LATER THAN 7AM.  NO PARKING WILL BE ALLOWED ON BROADWAY OR SIDE STREET PARKING LOTS OR STREETS.  VIOLATORS WILL BE TOWED AT OWNER’S EXPENSE.

Once again, all vendors must have general liability insurance coverage.  You must provide a certificate of general liability insurance with your application.  Alternatively, if a certificate is not provided, you will be required to pay an additional charge of $100.00 with your application.  If you pay this fee for the Street Fair, tell us so on your Evening Concert application (you do want to do both, right?!) and we will waive it for the Evening Concert – we'll even discount your price for Evening Concert booth space by $50.00.

Coke sales are a primary source of income for Broadway Festivals, Inc. – the non-profit that produces 4^th on Broadway.  Accordingly, we handle all drink sales directly – Vendors are prohibited from selling drinks.  We appreciate your understanding and cooperation in helping us keep 4^th on Broadway the Largest FREE Festival in Texas. 

­Name of Business, Agency, or Individual: ______________________________________________________

Non-Profit Organization?    Check One             YES _______                       NO ________

Address: __________________________ City: _______________    State: _____         Zip: ____________________

Contact Person: _____________________________               Telephone Number: ____________________________

Item(s) to be sold: maximum of 3 items; once listed, items cannot change; all items must be listed here

                _______________________________                        $_____________

 

                _______________________________                        $_____________

 

                _______________________________                        $_____________

 

IN ADDITION TO THIS APPLICATION PLEASE PROVIDE THE FOLLOWING:

1. A CERTIFICATE OF INSURANCE SHOWING PROOF AND LIMITS OF GENERAL LIABILITY INSURANCE (if not paying the additional insurance fee, above).
2. A COMPLETELY FILLED OUT, SIGNED AND NOTARIZED INDEMNITY AGREEMENT. (COPY ENCLOSED)
3. your check, made payable to Broadway Festivals, Inc.
4. RETURN APPLICATION, PAYMENT AND AGREEMENT TO: Broadway Festivals, Inc., P.O. Box 1643, Lubbock, Texas 79408

IMPORTANT: If your set-up requires a health permit (and as a Food Vendor, it probably will), you must secure that permit yourself. Visit the Lubbock Environment Inspection Services at 1902 Texas Ave., 2nd Floor or call them at (806) 775-2928.  Broadway Festivals, Inc cannot secure any health permits for vendors.

 

West Side Space – from University to Vernon: $250.00

Center Space – from Vernon to Ave. T: $350.00

East Side Space – from Ave. T to Ave. Q: $250.00

 

Please list the block (i.e., Ave. V - Ave. U) that you would prefer to be placed on (You are not guaranteed a booth space in this block, however we will do our best to assign spaces according to preference on a first come first serve basis):

 

 

 

 

 

Add an additional $50.00 for booths larger than 10'x20'.  No Booths can exceed 10'x40'.

 

Please describe your set-up (If you have a trailer or smoker please tell us!):

 

                       

Booth size________ feet (length) x ________feet (width)

 

 

Does your booth/set-up require electricity (No generators allowed)?        YES______           NO______

 

If yes, what voltage will you require?               110 Volts _______              220 Volts single-phase ______

 

What is your TOTAL required current or wattage requirements?               Amps _____         Watts_____

 

What is the single largest current-drawing piece of equipment that you will be using?                         Item: ________________

Amps: _______________

 

Please list ALL appliances that you will be using:         ___________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

 

 

***IMPORTANT!!!***

Broadway Festivals, Inc. does not rent tents for vendors.  You must provide your own tent and set up.

There are a number of tent rental companies in Lubbock.

 

 

Fee Schedule

Once you are initially approved, all fees are Non-Refundable:

 

Booth Rental Fee:                                                                                              $250.00 or $350.00

            Electricity: (If applicable)                                                                                   $50.00

            Late Fee: (after May 30^th – if applicable)                                                                        $100.00

            Oversized Fee: (If applicable)                                                                             $50.00

                                               

No Liability Coverage Fee (if no other proof of insurance provided)                                        $100.00

 

TOTAL SPACE AMOUNT ENCLOSED:                                                        $___________________

 

 

           

 

 

I, ______________________ have read and understand the Vendor Guidelines provided for the 4^th on Broadway Street Fair and will abide by all guidelines in my application.

 

 

_________________________________                                          _____________________________

Signature of Applicant/Vendor                                                               Date

 

  

FOOD VENDOR GUIDElines

AS A VENDOR IN THE 2008 4TH ON BROADWAY CELEBRATION STREET FAIR, I UNDERSTAND AND AGREE TO THE FOLLOWING:

·                    I understand that I must be covered by general liability insurance. I will provide Proof of Coverage with this application.  Alternatively, if I do not provide Proof of Coverage, I agree to pay an additional charge of $100.00.

·                    I agree that if I sell any drink products I will be immediately shut down, considered a trespasser, and be banned from future events.

·                    I understand the Broadway Festivals, Inc. requires me to decorate my booths and/or set-ups.

·                    I agree that Broadway Festivals, Inc. may admit other vendors at prices and under terms that differ from those to which I agree herein.  Additionally, I understand that not-for-profit organizations may receive booth space for half price FOR "INFORMATION ONLY" BOOTHS and that all other fees apply.  Not-for-profit organizations selling merchandise or food items will receive a $50 discount off the applicable booth price.  Proof of non-profit status WILL be required.  (There are a Limited # of non-profit spots available.)

·                    I agree to abide by all City of Lubbock regulations and ordinances (i.e. preparing and serving of food items, etc.). I agree that appliances requiring electricity that are not listed on this application must not be used.

·                    I agree to sell only items listed on this application.  I understand that Broadway Festivals, Inc. reserves the right to prohibit the sale of items that it, in its sole discretion, deems unsuitable for 4^th on Broadway.

·                    I agree that I will receive one (1) free parking pass at the vendor meeting, and that each additional pass will cost an additional $25.00.

·                    I understand that the Festival banking committee will not be responsible for cash/change the day of the event.

·                    I understand that I must bring my own heavy duty extension cords, and that generators are not allowed at the event.

·                    I agree not to switch locations with another vendor without written approval from Broadway Festivals, Inc.  I understand that every vendor is placed for a specific reason and that any vendor violating this policy will be subject to a heavy fine and banned from future events.

·                    I agree that Broadway Festivals, Inc. reserves the right to place Vendors in any available location.  Broadway Festivals, Inc. considers the type of item sold, electricity needs, and location requests in making its placement decisions.

·                    I have read the foregoing Application and to the extent I have provided information in it, that information is correct.

·                    I agree that any right I may acquire as a result of my accepted application is contingent with my current and continuing adherence to these Guidelines.